Syracuse University

ASL Interpreting Services

Aurora of Central New York

Empire Interpreting Services

Whole Me

CART Providers

Note: CART requires specialized audio/video equipment to be set up. Please make sure to contact SU Learning Environments and Media Production (LEMP) at least two (2) weeks in advance of your event to ensure that you can obtain the necessary equipment. Please also note that audio/video costs are separate from other CART costs.

Alternative Communication Services (ACS)

Sara Baum

Caption Advantage, LLC

Professional Reporting Services

Campus AV Support for CART

Student Centers and Programming Services (SCPS)

For events in Schine Student Center, Goldstein Student Center, and the Skybarn. Please visit the SCPS website for more information.

Learning Environments and Media Production (LEMP)

For all other locations on campus. Please visit the LEMP website for more information.

Syracuse University Inclusive Event Planning Checklist

Planning an inclusive event is best for you, your guests and the University community!

This checklist will assist you in thinking through many of the major elements of planning an inclusive event.

Table of Contents

Please note: Some of the links in this Table of Contents connect to sidebar items on this page. Links connecting to items in sidebars will be labeled "left sidebar" or "right sidebar."


Is there an accessible way into the building, and is it clearly marked?

Are there accessible parking and drop off points close to the event location?

At a minimum, is one path from the parking/drop off area to the event accessible?

If your event is going to be held on an upper floor, make sure that there is a working elevator in the building. Is there signage at the entrance of the building directing people to the elevator? Is the signage also in Braille? Are multiple forms of lighting available at the venue?

Are there accessible restrooms? Are the restrooms clearly labeled? Does the event staff know where the accessible restrooms are located?

Does the event space have visual and audio emergency alarms? Does the event staff know where the emergency exits and the closest 'safe' areas are located?

Are the aisles free from clutter? Is there enough space for wheelchairs (including power wheelchairs)?

For more information about physical access, visit A Guide to Planning Inclusive Events, Seminars, and Activities at Syracuse University.

Invitation and Presentation

Is the information about the event accessible to a broad range of participants (including, but not limited to, invitations, registration forms, and website information)? If you need assistance in creating an accessible document or webpage, please contact, or visit the links below (all links open in new windows/tabs):

Does the invitation itself indicate how someone can request accommodations, including (but not limited to) a deadline, contact person, and contact person's name and email address? Have you provided multiple communication avenues (for instance, email address, phone number, social network page[s]) in order for attendees to request an accommodation?

Have presenters been informed of ways to make presentations accessible to the audience? For examples, please visit the links below:

If your event is open to a large (over 30) audience, you will need to arrange for Communication Access Realtime Translation (CART) and American Sign Language (ASL) Interpreting.

  • CART and ASL Interpreting require at least two weeks lead time to organize. Meeting audio and video needs for CART is complex, and requires specificity and expertise. When planning events to be held on campus please contact the appropriate department for set up. Please see contact information in the "CART Providers" pane on the left side of this page.
  • PowerPoint slides and presentation materials should be forwarded to the CART provider and ASL interpreting agency that has been contracted at least one week before the day of the event.
  • If there are going to be dimmed lights during the presentation, ensure that your audience can see the ASL Interpreters by providing a spot light on the interpreters. Direct line of sight seating should be available to those who need to see the interpreters.


When ordering food for your event, consider alternative food options for participants with dietary restrictions or food allergies, and ensure that invitations and promotional materials contain language indicating how attendees can communicate any dietary restrictions, needs, or preferences.If you are planning on having a buffet, have staff available to assist guests.

Is the food at a level which can be accessed by individuals who use wheelchairs?

Are the tables arranged in order to allow your guests to move around freely?

For more information on making food-related accommodations, visit the Guide to Planning Inclusive Events, Seminars, and Activities at Syracuse University.

Printable Version

First page of printable PDF of this website

If you would prefer to access the information on this site in a printable format, we have a PDF available for download (opens in a new tab/window).

Learn More!

Want to learn more about creating inclusive events?

Cover of A Guide to Planning Inclusive Events, Seminars, and Activities at SU

Check out the Disability Cultural Center's Guide to Planning Inclusive Events, Seminars, and Activities at Syracuse University!